Admission enquiries
Record walk-in, phone and online enquiries in one list. Follow up, collect documents and turn an enquiry into an admission in one step.
Admissions & records
Every student’s record, from first enquiry to final certificate
Capture admission enquiries, turn them into admissions and keep one clean record for every student, parent and staff member. Move the whole school to the next academic year in a few steps, and issue certificates and ID cards without retyping anything.
30-day free trial
- School office
- Principal
- Class teachers
What you get
Everything included in Admissions & Student Records, explained simply.
Student and parent records
Admission number, class, section, photo and both parents’ contacts in one profile. A parent is linked to every child they have in the school.
Staff records
Employee ID, designation, department and the classes each teacher teaches, kept up to date in one directory.
Bulk import from Excel
Bring your existing student list in from a spreadsheet. Every row is checked, and problems are shown before anything is saved.
New academic year in minutes
Promote, hold back or exit each student, confirm staff and carry your setup into the next year. Past years stay available to view.
Exits and leaving records
Record a transfer, withdrawal or graduation with its date and reason, attach the leaving certificate and close parent access in the same step.
Certificates and ID cards
Generate transfer and bonafide certificates, student ID cards with a QR code and exam admit cards as print-ready PDFs.
How it works
- 1
Bring in your students and staff
Import your current lists from Excel, or our team does it for you during setup.
- 2
Link parents and assign classes
Every parent is connected to their children, and every student to a class and section.
- 3
Keep records current all year
Admissions, exits and promotions update the same record, so nothing is typed twice.
On the web, iPhone and Android
Staff and parents use the same GKC EdVance app on their phone, or the web app on any computer. One sign-in works everywhere.
Questions schools ask
Can we import our existing student data?
Yes. Upload your spreadsheet, or send it to our team during setup. Every row is checked, and any problems are shown before anything is saved.
What happens at the end of the academic year?
You decide, student by student, who is promoted, held back or leaving. The new year starts with the same classes, subjects and staff, and last year’s records stay available.
Can one parent have more than one child in the school?
Yes. A parent signs in once and sees each of their children separately.
Works well with
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